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Ret: Budget: Actual vs. estimated administrative budget

Current Value

$99.57Mil

Mar 2023

Definition

Line Bar

Notes on Methodology

Please note in the chart above that:

  • The solid trend line represents the cumulative actual spend
  • The dotted trend line represents the cumulative budgeted spend

Story Behind the Curve

This performance measure is important because knowing where DVHA stands with actual spend to our budget informs DVHA’s partners on closeout expectations. 

The administrative budget is for the costs of how DVHA does business, staff, contracts, and grants. The performance measure for the administrative budget is to show where DVHA’s actual spend is to where we should be in our budget.

The data shows that DVHA is overspent in general fund because of the amount of prior year dates of services was paid in the current SFY.  The BAA has been approved which added general fund to DVHA’s budget, but the money has been bookmarked for the MDWAS project.

Personnel Service:
As of 3/31/2023, DVHA has 374 positions total of which 33 (9%) are currently vacant which includes 4 limited service and 3 temporary State employees. The Health Access Eligibility Unit has 18 vacancies.

The budget for SFY 23 is $38,898,869.00. DVHA is slightly overspent at 75.57% of spend when we are estimated to be at 73.08%. This is because of the onetime payments that happened with the staff. Based off the current spending of staffing we should close slightly under our budget.
 

Contracting:
This area is underspent to-date, DVHA is at 49.14% of spend when we are estimated to be at 75.00%. DVHA is underspent do to the fact that projects have been delayed and there are 5 vendors that are over two months behind on their invoicing.   The adjusted budget for this area is $96,009,189.87. DVHA contracts are underspent by 26.2M.  

Operating:
General Operating: DVHA has a general operating budget of $7,262,351. DVHA is underspent at 51.26% of spend when we are at an estimated 75.00%.  The main reason why DVHA is underspent in general operating is that people have not been traveling as much due to COVID still being an issue.  

ADS MOU Operating: The DVHA budget has $19,862,819 for the ADS MOU to support IT projects for SFY23.  DVHA rolled forward over an additional $1,224,276.78 related to PY invoices. The total budget for SFY23 is $21,087,095.78. The rolled forward amount has been liquidated.

DVHA has spent $12,715,336 as of 3/31/23, which is 60.30% of spend of the MOU. DVHA is underspent at this moment in time.  ADS only invoices once a month for their contracts, and if the contract invoice has not been paid by the time ADS run the report, to create the invoice for DVHA.  There are some vendors that we have not seen invoices for over 3 months. There was an overspend for the first two months of SFY23 because of the backlog of SFY22 invoices that were submitted at the end of SFY22.

Grants:
Grants adjusted budget is $3,191,879.26 and are underspent at 51.29% of spend when we are at an estimated 75.00%. The slight underspending is due to some of the grantees being behind on their invoice and others not invoicing up to their budget. Based on previous year’s spending, Grants should be underspent at year end.

Narrative last updated:  04/10/23

Partners

  • AHS Central Office
  • Department of Finance and Management
  • State of Vermont Legislature – Joint Fiscal Committee
  • Agency of Digital Services

Clear Impact Suite is an easy-to-use, web-based software platform that helps your staff collaborate with external stakeholders and community partners by utilizing the combination of data collection, performance reporting, and program planning.

Scorecard Container Measure Action Actual Value Target Value Tag S A m/d/yy m/d/yyyy